Pinewood Derby Planning Guide

1. Event Information:
   • Date:
   • Location:
   • Time:
   • Length of the Event:
   • Arrival Time of the Set-up Crew:
2. Participants:
   • Total Attendees - Leaders and Youth:
   • Number of Participants:
3. Tasks to be Filled by Volunteers:
   • 3 workmanship/design judges
   • 1 computer operator
   • 3 finish line judges
   • 2 registrars
   • 2 car handlers
   • 2 starters
   • 1 master of ceremonies
   • 1 award chairman
   • 1 book keeper
   • 1 chartmaster
   • 2 scalemasters
   • 4 security men
4. Equipment Needed:
   • Pinewood Derby Track
   • Tent
   • Group Banners
   • Patrol Flags
   • Ropes and Stands for Crowd Control
   • Tables:
     • The Pit
     • Registration
     • Car and Truck Park
     • Command Central
   • Table Cloth for Car and Truck Park
   • Racing Rules
   • Weight Scale
   • Dimensional Gauge
   • Computer and Scoring Software
   • Registration and Scoring Forms
   • Walkie-talkies
   • First Aid Kits
   • Pit Stop Tools and Spare Parts (wheels, lubricant, axles)
   • "At the Pit", "Gone Home" Notices
   • Glue, Tape, Markers, Rolls of Paper, Tablecloth
   • Easel and Pad
   • Location Signs:
     • Staging Area
     • Registration
     • Scoring
     • Pit
     • Start
     • Finish
   • Direction/Location Signs:
     • Entrances
     • Washrooms
   • Ribbons:
     • See table below...
   • Trophies:
     • 1st thru 6th place for each age group
     • Design trophies. (See table below.)
5. Proposed Schedule for the Day:
   • 8:00 - 8:45
     • Set-up of the Location
     • Area Location Signs
     • Mall Direction/Location Signs
     • Tables
     • Pre-Numbered Tablecloth
     • Computer
     • Crowd-Control Fences
     • Easel and Pad
     • Group Banner
     • First Aid Kits
   • 8:45 - 9:30
     • Fill in Registration Forms
     • Weigh-In
     • Number Assignment
     • Participation Ribbon
     • Enter Registrations into scoring system
   • 10:00:
     • Races
   • Tabulation of Finalists
   • Final Races

Awards, Recognition Areas